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As you build your career, you’re more likely to come across a request to write a letter of recommendation for someone. This might be a recommendation for another job or even for continued education. While you really want to help this old colleague or employee- where do you begin to write this letter if you’ve never written one before?
Show, don’t tell
One thing you’ll want to keep in mind when writing your letter is the concept of “show, don’t tell”. Anyone can write a letter and say “so and so is really great and very qualified for this position”. The whole point of your point of view, however, is to show others why the requester of the letter is so great. For example, you might say “my colleague consistently volunteered to lead team projects” instead of “my colleague is a great leader”. Of course, you can supplement both sentences in your letter, as long as you don’t solely leave out your examples. Overall, “showing” as opposed to “telling” will make your letter feel more wholesome in its entirety.
Make it personal and highlight their skills
The purpose of your letter of recommendation is to give your personal view on why the requester is qualified. The personal component of your letter will really stand out among others hiring managers might see. Utilize different anecdotes to talk about how your employee seamlessly fit in with your team. Talk about why this person stood out to you. Likewise, don’t forget to highlight skills that are relevant to the job. While your employee might have a knack for getting the Wi-Fi to work, his or her potential employers most likely won’t need to know this when hiring for a fashion designer role. Instead, talk about how they meticulously took note of any current fashion trends in their apprenticeship under your direction.
Proofread
While you should always proofread anything you write and send off here, it’s important to do so especially when writing a letter of recommendation. Are the dates when your former employee worked for you accurately? Did you spell his or her name correctly? These are small little details that could potentially make an impact in a hiring manager’s decision when reading your letter. If the dates are inaccurate, hiring managers might assume your employee falsified or made an error on their resume. If you spell your employees name wrong, the hiring manager might assume you probably didn’t know the person too well. After completing your letter, look it over carefully and have someone else (probably not the requester, though) look it over for any missed details.
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